UK lead recovery stack
recover more leads.
win back hours.
we run the stack.
We run the lead recovery, follow-up, CRM, and admin stack behind your business. Live in 2-4 weeks. Monitored 24/7.
60 days to see it work.
Every penny back.No arguments. No clawbacks. First build live on your systems or full refund.
Every penny back.No arguments. No clawbacks. First build live on your systems or full refund.
self-hosted · fully managed
live in 2-4 weeks
from £1,500/mo
volteura · stack modules
demo
lead response
follow-up engine
CRM + portal sync
report ops
stack monitoring
booking assist
the real monday
you didn’t start this
to type things into spreadsheets.
The boring work stacks up. It’s not what you’re good at. And it’s eating the hours you were supposed to spend actually running the business.
01
mornings
inbox winning?
02
admin
drowning in paperwork?
03
chasing
chasing the same person?
04
focus
selling? or just typing?
05
sunday
still working?
how it works
2 to 4 weeks from ‘this is broken’
to it running without you.
1
days 1–7 · scoping
we map the boring work.
30-min scoping call. We audit where the repeat work lives across your business — inbox, CRM, portals, finance, chase cycles — and pick the first system to build. It gets mapped into n8n and the build starts the same day. Step one of a gradual takeover, not a one-off fix.
2
week 1–3 · sandbox build
built + tested in sandbox first.
Every system is built and stress-tested in an isolated sandbox against real-shape data before it ever touches your live systems. We break it on purpose, patch the edges, and only move forward when it behaves exactly how it should — zero risk to your inbox, CRM, or customers.
3
weeks 3–4 · live runs
first one runs. you watch it work.
Sandbox passed — now it deploys live on your real systems and runs through real weekly cycles. Dashboard access, walkthrough, kill switch. You watch it do the job for real. Pass the build and we’re already scoping the next flow.
4
month two onward · retainer
we build the next. and the next.
Build passes, retainer kicks in. We build, monitor, and fix continuously. When an API changes or your CRM pushes an update, our monitoring catches it first — not your customer. No project billing. Just kept running.
what we run
lead and admin systems across
every vertical we serve.
Four verticals, twelve managed lead/admin systems — plus the deep playbook for your industry on its own page. Each one is wired into your business, operated for you, and monitored 24/7.
estate · enquiries
Instant enquiry recovery
Rightmove lead → personalised reply → booked in diary before a competitor replies.
webhook → match → email+Calendly
estate · chain
Solicitor chase without the manual loop
Silent solicitor for 7 days? Chase email sent. 14? Alert you. Nothing falls.
sale agreed → day 7 nudge → day 14 escalation
estate · reporting
Vendor weekly report, sent weekly
Every Sunday 6pm: branded PDF with portal views, clicks, viewings. Sent.
pull stats → render PDF → email vendors
recruit · sourcing
CV parser + shortlist
CV lands. Parsed, scored against the brief, shortlisted, posted to the consultant.
CV detected → parse+match → ranked shortlist
recruit · outreach
LinkedIn candidate sequences
Sourced, verified, contacted — consent-first, rate-limited, and tracked.
role criteria → verify → multi-touch sequence
recruit · aftercare
Post-placement check-in
Day 5, 30, 90 candidate + client pulse. Surfaces friction early — before it turns into a rebate call.
placement logged → pulse both sides → flags escalate
accountants · onboarding
Client onboarding in 12 min
Engagement letter, AML, bank feeds, portal access — triggered from one form.
form → AML+docs → bank feed+Xero
accountants · chasing
Records chase, polite + tracked
Year-end approaching? Missing receipts? Client prompted, escalation logged.
deadline trigger → prompt email → escalate after 5 days
accountants · deadlines
HMRC deadline control tower
Companies House, VAT, Self Assessment — deadline-driven reminders + internal flagging.
deadlines pulled → escalating reminders → partner alert
dealer · enquiries
Missed lead recovery
AutoTrader or website enquiry lands, gets qualified, and reaches the right salesperson while intent is still hot.
lead received → qualify → salesperson handoff
dealer · bookings
Test drive booking assist
Customer asks about a car, available slots are checked, and booking reminders keep the appointment alive.
vehicle interest → slot check → reminder sequence
dealer · finance
Finance docs chase
Missing docs, stale quotes, and unsigned finance forms get chased and escalated before deals drift.
finance stage → docs request → manager flag
why volteura
not software. not templates.
we run the stack.
Five things that make us structurally different.
01
UK-focused. Vertical-deep.
Deep vertical playbooks for UK estate agents, recruiters, accountants, and car dealerships — we know Rightmove webhooks, Companies House, HMRC MTD, and the boring British stuff nobody else bothers with. Every build is custom; the depth is what we bring. Custom work outside those four ships on the same timelines.
02
Self-hosted n8n. No usage tax.
Zapier and Make charge per task fired — a single busy flow can 3x your bill overnight, whether or not it delivered more value. Self-hosted n8n kills that usage tax. On retainer you pay for what we run and maintain, not what fires. Add more systems, move up a tier — predictable by design, not punitive at scale.
03
Retainer, not project.
Most agencies deliver a build, invoice, and vanish. Then an API changes and your flow silently breaks for three weeks. On retainer we build continuously, monitor 24/7, and fix on a target ~4-hour turnaround — often before you even notice.
04
We run the engine. You drive the business.
We build it, we run it, we maintain it. You get the outcome: time saved, leads handled, admin eliminated. The stack IP stays with Volteura; cancel and your data transfers back within 30 days. Simple service model, no ambiguity.
05
Nova + Volt. Two AIs, both built by us.
Two in-house AIs, both ours. Nova works alongside our team on every build — scoping, monitoring, maintenance. Volt lives on our site, answers questions from our clients and visitors, and hands anything tricky to a human on the team. Want an AI for your own customers? We build you a custom one — not a reskin. Both ours.
some of the stacks we ship on
UK-owned · GDPR-native · 24/7 monitored
pricing
one model. four tiers.
no surprises.
60-day satisfaction guarantee across all tiers. Not happy inside 60 days, full refund. 12-month contract, cancel any time after 60 days (50% of remaining term). Client covers their own API costs (OpenAI, Twilio, portal fees, etc.).
Tiers reflect the scope of what we maintain for you — more systems running means more monitoring surface and more maintenance. The mechanics are the same across every tier.
Initial build from £4k — scoped during your free audit
Build: from £4k
Starter
For smaller firms.
£1,500/mo
12-month · 60-day guarantee
- Maintenance of your lead/admin stack
- 24/7 monitoring + alerting
- ~4 hour fix turnaround
- Self-hosted on our infra
- Performance reports
Build: from £9k
Growth
For mid-size firms.
£3,500/mo
12-month · 60-day guarantee
- Everything in Starter
- Broader stack footprint under maintenance
- More flows monitored continuously
Build: from £19k
Scale
For multi-branch ops.
£7,500/mo
12-month · 60-day guarantee
- Everything in Growth
- Multi-branch / complex ops scope
- Live review calls
Build: Custom scope
Enterprise
Custom scope.
Custom
- Custom build scope
- Custom retainer
- Terms negotiated per engagement
faq
the questions every owner
actually asks.
Why not just use Zapier or Make myself?+
You can. The cost scales with every task firing — at real volume Zapier and Make become the most expensive part of the stack. Self-hosted n8n on our infra eliminates that usage tax. Plus: when it breaks (and it will), you’d rather have us catch it at 3am than be on a Reddit thread yourself.
What happens if something breaks?+
Our monitoring pings us first, not you. Flows run on infra we monitor around the clock — every error routes through a dedicated error-handler workflow straight to an on-call channel. Target fix turnaround is ~4 hours. Anything that needs your input gets flagged to your Slack or email.
What if I want to stop?+
60-day satisfaction guarantee — not happy, full refund. After that, cancel any time — you pay 50% of the remaining 12-month term. On exit: 30-day data transfer window. Your data comes back to you, systems stop running. The stack IP stays with Volteura.
How fast is the first system live?+
Built and deployed within 2 to 4 weeks. It runs on your systems through real weekly cycles. Pass the build and we’re already scoping the next flow.
Which verticals do you work with?+
Four deep: UK estate agents, recruiters, accountants, and car dealerships. Each has its own deep vertical playbook and a dedicated page on this site. We also take on custom work outside those four — if you run a UK firm and the bottleneck is repetitive work, get on a call.
Who actually does the work?+
Volteura ships with Nova and Volt — two in-house AIs built by Volteura. Nova works alongside our team on scoping, builds, and monitoring. Volt lives on our site and handles the quick questions from our clients and visitors — routing anything complex to a human on the team. No offshore handoff, no ticket queue in another timezone. The human who scopes your build is the one who maintains it.
go volteura.
get your time back.
30-minute intro. No pitch. We show where leads leak, where hours disappear, and what stack we would run first. You decide.