Recruitment Operations Stack
for UK recruitment agencies
your consultants should be
placing. not processing.
CVs parsed, shortlisted, and routed before a consultant opens Bullhorn. Candidates nurtured through the pipeline. Timesheets chased on Friday so Monday isn’t admin. Self-hosted, monitored 24/7, from £1,500/mo.
Bullhorn · Vincere · JobAdder
Indeed · Reed · LinkedIn
60-day guarantee
recruitment stack · examples
demo
CV parse + shortlist
candidate nurture
LinkedIn sourcing
compliance collector
timesheet chase
post-placement pulse
the real monday
you hired consultants to bill.
they’re data-entry clerks.
Every hour spent parsing CVs, chasing timesheets, or firing compliance reminders is an hour not on the phone to a client. The admin is the bottleneck, not the talent.
01
applications
read before they’re gone?
02
nurture
candidate just ghosted?
03
compliance
IR35 checks on a spreadsheet?
04
friday
chasing timesheets again?
05
pipeline
billing forecast? gut feel?
the numbers
the agencies growing
systemised a year ago.
Industry data is blunt: the agencies that invested in managed systems are pulling away from the ones still doing the admin manually.
88%
of agency CEOs are dissatisfied with their reporting.
Bullhorn GRID 2026. They’re running a forecasting business on vibes instead of pipeline data.
30%
of a consultant’s day is spent on admin, not billing.
Industry research. That’s roughly 1.5 of every 5 days the consultant isn’t generating revenue.
4x
more likely to grow when AI-enabled operating systems is part of the stack.
Bullhorn GRID 2026. Managed systems aren’t replacing consultants — they’re giving them back the hours they’re paid to sell in.
20–30%
of back-office time is consumed by timesheet admin.
Industry data. Friday-afternoon chases, Monday invoicing delays, weekly finance scramble — ready for the stack.
what we run for recruiters
six systems that handle
the boring two-thirds of a desk.
Each system pre-built and wired into your ATS, job boards, and compliance tools. Deployed on your systems in 2 to 4 weeks. More systems added over the retainer — this is where we start.
recruit · sourcing
CV parser + shortlist
Application lands, CV parsed, scored against the job brief, shortlisted, posted into the consultant’s inbox with a ranking note.
CV detected → parse+match → ranked shortlist
recruit · nurture
Candidate nurture sequences
Interested but not ready? Managed nurture sequence that keeps them warm — market updates, role matches, light touch. No more ghosting.
candidate warm → drip → re-engage
recruit · outreach
LinkedIn candidate outreach
Sourced by role criteria, verified, contacted — consent-first, rate-limited, fully tracked. The consultant reviews replies, not cold lists.
criteria → verify → multi-touch sequence
recruit · compliance
Compliance document collector
Right-to-work, IR35 assessment, AWR, references — requested on placement, chased on a schedule, filed straight into the ATS.
placement → request + chase → ATS
recruit · timesheets
Timesheet chase + submit
Friday 2pm: nudge to every temp who hasn’t submitted. 5pm: escalation to the consultant. Payroll feed populated without Monday firefighting.
deadline → nudge + escalate → payroll
recruit · aftercare
Post-placement check-in
Day 5, 30, 90 pulse to candidate and client. Surfaces friction early — before it turns into a rebate call.
placement logged → pulse both sides → flags escalate
how we plug in
we connect to the stack
your desk already runs on.
No rip-and-replace. We integrate against your existing ATS, job boards, and compliance tools via their APIs.
01
Your ATS / CRM
Bullhorn, Vincere, JobAdder, Firefish, Mercury, Access Recruitment CRM — direct integration against each one’s API, not a lowest-common-denominator connector.
02
Your job boards
Indeed, Reed, CV-Library, Totaljobs, LinkedIn Jobs. Applications captured, parsed, deduplicated against your database, and routed before a consultant opens their laptop.
03
Your supporting stack
Broadbean, SourceWhale, Xero, Sage Payroll, BrightPay, DocuSign, Calendly, Companies House. If it has an API or webhook, the system we build talks to it.
04
Candidate data handled properly
API keys and OAuth only — we never ask for team passwords. Everything runs self-hosted on dedicated infra we manage for you. Candidate PII stays on your box, not in a shared SaaS tenant.
how it works
2 to 4 weeks from ‘this is broken’
to it running without you.
1
days 1–7 · scoping
we audit a desk.
30-min call with the founder / billing manager. We map application → screen → shortlist → compliance → placement → timesheet, pick the first system that buys back the most consultant hours, and start building the same day.
2
weeks 2–4 · live build
first one runs on your desk.
Built against your real ATS and job-board feeds. Dashboard, walkthrough, kill switch. Runs through real weekly application volume. Pass the build, retainer begins.
3
month two onward · retainer
we build the next. and the next.
Build passes, retainer kicks in. We build, monitor, and fix continuously. When a job board changes their feed format or your ATS pushes an update, our monitoring is designed to catch it first — not a consultant on a Friday afternoon.
find out where your desk
is leaking billings.
30-minute audit. No pitch. We map where candidates drop, where admin eats the desk, and which system pays for itself first. You decide from there.