Estate Agent Lead Recovery Stack
for UK estate agents
stop losing leads
to the agent who replied first.
Rightmove enquiries answered fast. Solicitors chased so you don’t. Vendor reports sent on a Sunday without anyone remembering. Self-hosted on your infra, monitored 24/7, from £1,500/mo.
Rightmove · Zoopla · OTM
Reapit · Alto · Jupix
60-day guarantee
estate agent stack · examples
demo
rightmove lead response
solicitor chase
vendor weekly report
applicant matching
AML doc collector
viewing follow-up
the real monday
you’re a seller, a negotiator,
and a full-time admin clerk.
Every hour spent chasing solicitors or typing vendor updates is an hour you aren’t winning instructions. The boring stuff is eating the business.
01
portal leads
replied too late?
02
chain
chasing the same solicitor?
03
vendors
40 instructions, 40 updates?
04
AML
still chasing paperwork?
05
sunday
still typing reports?
the numbers
the UK agency market
is a speed and admin game.
The data is loud. The fastest agent to reply wins. The one drowning in admin loses.
61%
of agents take over 24 hours to respond to a lead.
Rightmove & industry data. The applicant has already booked with your competitor by the time someone replies.
40–60%
of agent time is spent on admin, not selling.
Property Industry Eye. Copy-pasting leads between portals and CRMs, typing vendor updates, chasing compliance.
41%
of agencies say lack of integration is their biggest tech barrier.
Propertymark tech report. Your CRM, your portals, your compliance tools — none of them talk to each other.
1 in 3
property sales fall through before completion.
Industry average. Silent solicitors, missing paperwork, vendors who feel ignored — all preventable with a follow-up engine.
what we run for estate agents
six systems that cover
the boring two-thirds of the job.
Each system pre-built, plugged into your existing CRM and portals, deployed on your systems within 2 to 4 weeks. We add more over the retainer — this is where we start.
estate · enquiries
Instant Rightmove lead recovery
Portal lead hits. Personalised reply + Calendly link in the applicant’s inbox before your competitor has opened theirs.
webhook → match branch → email+book
estate · chain
Solicitor chase without the manual loop
Silent solicitor on day 7? Polite nudge sent. Day 14? Escalation flagged to you. Nothing goes quiet unchecked.
sale agreed → day 7 nudge → day 14 alert
estate · reporting
Vendor weekly report — auto
Every Sunday 6pm: branded PDF with portal views, clicks, and viewings across the week. Sent without a click from anyone.
pull stats → render PDF → email vendors
estate · matching
Applicant matching, instant
New listing goes live. Every registered applicant whose criteria match gets a personalised alert within minutes — not next week’s newsletter.
new listing → match criteria → send
estate · compliance
AML document collector
Buyer accepted. ID + proof of funds + source-of-wealth requests sent, chased on a schedule, filed into your CRM the moment they land.
offer accepted → request + chase → file
estate · feedback
Viewing follow-up sequences
Viewing finished. Next morning: feedback request to the applicant, short update to the vendor. Nothing slips into the black hole.
viewing logged → applicant + vendor → CRM note
how we plug in
we speak to the tools
you already use.
No rip-and-replace. No forced migrations. We connect to your existing stack via their APIs.
01
Your CRM
Reapit, Alto by Vebra, Jupix, Expert Agent, Dezrez, AgentOS — the ones UK agents actually run. Integrations are built against each one’s API directly, not a shared connector.
02
Your portals
Rightmove BLM / ADF, Zoopla, OnTheMarket. Leads captured the instant they’re submitted, routed to the right negotiator’s inbox + replied to automatically.
03
Your supporting stack
Matterport, Goodlord, Fixflo, PayProp, Dext, Xero, Calendly, Companies House, HMRC MTD. If it’s got an API or webhook, it talks to the system we build for you.
04
Secure by design
API keys and OAuth only — we never ask for your team’s passwords. Everything runs self-hosted on dedicated infrastructure we manage for you, not in a shared SaaS tenant.
how it works
2 to 4 weeks from ‘this is broken’
to it running without you.
1
days 1–7 · scoping
we audit your agency.
30-min call with the principal / ops lead. We map portal → CRM → chase cycle → compliance → vendor reporting, pick the first system that gives you the fastest time-back, and start building the same day.
2
weeks 2–4 · live build
first one runs on your stack.
Deployed against your real CRM and portal feeds. Dashboard, walkthrough, kill switch. Runs through real weekly cycles of enquiries, viewings, chases. Pass the build, retainer begins.
3
month two onward · retainer
we build the next. and the next.
Build passes, retainer kicks in. We build, monitor, and fix continuously. When Rightmove changes a field or your CRM pushes an update, our monitoring is designed to catch it first — not your vendor on a Friday afternoon.
find out what your agency
is leaving on the table.
30-minute audit. No pitch. We map where leads leak, where admin eats your team, and which system pays for itself first. Then you decide.