Estate Agent Automation
Run an Estate Agency
10x Your Size
Automate Rightmove leads, viewing follow-ups, vendor updates, and compliance. Your team focuses on winning instructions — not drowning in admin.
Get Your Free Agency Audit Talk to Us61%
of agents take over 24 hours to respond to leads Source: Rightmove
40-60%
of agent time spent on admin, not selling Source: Property Industry Eye
41%
cite lack of integration as their biggest tech barrier Source: Propertymark
1 in 3
property sales fall through before completion Source: Industry data
The Daily Reality of Running an Agency
You know what it is like. Rightmove leads sitting in an inbox while your team is on viewings. Vendors chasing YOU for updates. Compliance paperwork piling up. And the agencies winning instructions? They respond in minutes, not hours.
Leads Going Cold
A Rightmove enquiry comes in at 2pm. Your team is out on viewings. By the time someone responds at 5pm, the applicant has already booked with another agent.
Copy-Paste Everything
Portal lead comes in. Copy details into Alto. Copy into the viewing calendar. Copy into the follow-up list. Copy into the compliance tracker. The same data, entered five times.
Vendor Chasing
Vendors want weekly updates. With 40 active instructions, that is 40 calls or emails your team has to make. Every. Single. Week. And if they miss one, the vendor is calling you.
AML Compliance Chaos
ID checks, proof of funds, source of wealth declarations. Chasing buyers for documents. Filing them correctly. Missing one piece delays the whole chain.
Viewing Follow-Up Black Hole
Viewing happened Tuesday. No one followed up. By Friday, the buyer went with another property. No feedback to the vendor. Another lost opportunity.
No Visibility
How many leads came in this week? What is your conversion rate from viewing to offer? Which negotiator is performing best? You are guessing, not knowing.
We Know the Software You Use
We do not sell you a generic tool and wish you luck. We connect to YOUR systems — the CRM you already use, the portals you already list on, the compliance tools you already have.
Your CRM
Reapit, Alto by Vebra, Jupix, Expert Agent, Dezrez, AgentOS — whichever you use, we connect to it. No switching systems. No retraining staff.
Your Portals
Rightmove, Zoopla, OnTheMarket. Leads from every portal captured instantly, routed to the right negotiator, and followed up automatically.
Your Tools
Matterport, Goodlord, Fixflo, PayProp, Dext, Xero — your entire tech stack, connected and automated. Data flows between them without anyone touching it.
Everything Between the Lead and the Sale
While your negotiators focus on building relationships and winning instructions, automation handles the repetitive work that buries them.
- Instant response to every portal enquiry — Rightmove, Zoopla, OnTheMarket
- Automated viewing booking, confirmation, and follow-up sequences
- Weekly vendor updates generated and sent automatically
- AML compliance document collection and chasing
- Applicant matching — new listings matched to registered buyers instantly
- Market appraisal follow-up sequences for unconverted valuations
The Agency That Never Sleeps
Your automation runs 24/7. An enquiry at 9pm on a Sunday gets an instant, personalised response. A viewing on Tuesday gets a follow-up on Wednesday morning. A vendor gets their weekly update without anyone remembering to send it.
- Every lead responded to in under 2 minutes, day or night
- Zero leads lost between portal and CRM
- Vendor satisfaction up — automated updates they can rely on
- Compliance documents collected before they become a bottleneck
- Your team sells. The system handles everything else.
How It Works
From first call to fully automated agency in 2-4 weeks.
Agency Audit
We learn how your agency operates. Your CRM, your portals, your team structure, your pain points. 30 minutes.
Workflow Map
We map every process — from portal lead to completion — and show you exactly where automation delivers the biggest ROI.
Build and Connect
Custom systems built around YOUR CRM and portals. Tested end-to-end. Deployed on your dedicated infrastructure.
Monitor 24/7
AI agents watch everything. We optimise continuously. Your agency runs like a machine while your team does what they do best.
Your Data Stays Yours
We never ask for passwords. Every integration uses secure API connections. Your data runs on isolated, dedicated infrastructure. You own everything we build.
Zero Passwords
API keys and OAuth only. We never see or store your login credentials.
Your Infrastructure
Everything runs on YOUR dedicated server. No shared hosting. No data mixing with other businesses.
No Lock-In
You own every workflow, every automation, every piece of data. Leave anytime and everything keeps running.
Find Out What Your Agency Is Leaving on the Table
Book a free agency audit. We will show you exactly where leads are being lost, where admin is eating your team alive, and what to automate first. No obligation.
Book Your Free Agency Audit →